Financial Assistance to Attend International Presentation

 REQUIREMENTS BEFORE THE PRESENTATION

1. Applicant must be a registered PhD student with good academic standing (the status is “Continue”) during application.
   
   
2. Applicant has never received financial assistance under this scheme and not receiving any other financial assistance for outbound mobility from UPM during application.
   
   
3. Priority is given to applicant who has not exceeded 6 semesters of study.
   
   
4. Applicant must have attended the Putra Sarjana presentation skills seminar organised by the School of Graduate Studies, UPM; or have registered and passed a 1-credit seminar course at the faculty/institute prior to the application.
   
   
5. Applicant must be invited as an Oral Presenter.
   
   
6. The presentation must be related to the applicant's PhD research work.
   
   
7. International applicant is only allowed to apply if the programme is organized outside their home country.
   
   
8. Only attendance to programme organized by registered association / university / research institute / academic organization / government agency will be considered for financial support. Supervisor and faculty/institute are responsible to check and ensure that the programme is not organized by commercial organizer.
   
   

1. Download and complete the PG/FAD/GS-48 form.
   
   
2. The completed form must be submitted to the Institutional Relations Unit, School of Graduate Studies at least 30 days before the presentation date together with the:
   
   (a) Invitation letter from the organizer.
   (b) A copy of presentation slides (refer guidelines of
        the slide preparation. Slides must be endorsed
        by the Supervisor).
   (c) Abstract of the research.
   (d) Programme brochure/poster.
   
   
3. Application received after the completion of the presentation would not be processed.
   
   

• The presentation slides must fulfil the followings:
  
  i. Have been reviewed and approved by the main
     supervisor or supervisory committee.
  ii. Must be using the UPM’s standard Power Point
      template which can be downloaded here
  iii. The slides must be well-organised and prepared in
       English.
  iv. The slides must include a statement of appreciation
      to the University for the support that has been
      provided.

 REQUIREMENTS AFTER THE PRESENTATION

• The maximum amount could be approved for financial assistance would be depending on the country of the host institution as follows:
  
  
  

  Country	Maximum Rate (RM)
  Southeast Asia (except Singapore and Brunei)	1,000.00
  Asia (including Singapore and Brunei)	1,500.00
  Other countries	2,000.0

  
  NOTE : Claimable after the completion of attachment
  
  

How to Make a Reimbursement Claim?

1. The claim must be made not later than 2 months after the completion of the presentation by completing the Reimbursement Claim Form.
   
   
2. The form must be submitted to the Institutional Relations and Financial Aid Unit, School of Graduate Studies together with the:
   
   i. Original receipts / proof of payment
   ii. A report of attended programme (Refer guidelines
       of the report).
   
   
3. The following items are permitted for reimbursement:
   
   i. Food
   ii. Accommodation
   iii. Air travel based on economy class tickets and
       provision of boarding pass (Malaysian Airlines or
       Air Asia is preferred).
   iv. Land travel based on provision of bus or railway
       tickets. Receipts must be provided for taxi fares.
   v. Others (visa, travel insurance, medical treatment
       for minor ailments).
   
   

Guidelines of the Report of Attended Programme

• A report of the attended programme must be submitted to the School of Graduate Studies, UPM. The report must include the following:

  i. Briefly explain your goals for attending the
     programme.
  ii. Illustrate how your presentation fits into the overall
      schedule/programme.
  iii. Briefly explain how the programme enhances your
      experience as a postgraduate student.
  iv. Briefly describe any initiatives / efforts made for
      future collaboration at the programme.