Financial Assistance to Attend International Presentation

UPM provides financial assistance to graduate students who wish to present their research at international conferences or other academic events abroad. This financial assistance aims to promote high-quality research, enhance international mobility, and increase global academic exposure and networking opportunities. The details of the financial assistance are as follows.

Eligibility Criteria

1. The applicant must be a registered PhD student at UPM with "Continue" status and has not exceeded six (6) semesters of study at the time of application.
2. The applicant must not have previously received financial assistance under this scheme and must not be receiving any other outbound mobility financial assistance from UPM at the time of application.
3. The applicant receiving financial assistance from the organizer may be considered, subject to further evaluation by the committee.
4. The applicant must have registered for and successfully passed a 1-credit seminar course prior to submitting the application.
5. The presentation must be directly related to the applicant’s PhD research work.
6. International students are only eligible to apply if the programme takes place outside their home country.
7. The applicant must be officially invited as an Oral Presenter by the organizer.
8. Only programmes organized by a registered association/ university/ research institute/ academic organization or government agency will be considered for financial assistance. Programmes organized by commercial organizers are not eligible. 

Application Procedures

1. Complete the PG/FAD/GS-48 form.
2. The form must be completed and endorsed by all the relevant signatories.
3. Applications must be submitted to SGS at least one (1) month prior to the commencement of the programme together with all the supporting documents.

Important Note:

• Applicants whose applications have been approved by SGS are required to obtain official approval for outbound mobility from the Putra International Centre (i-PUTRA) before the commencement of the programme. Students are therefore advised to plan accordingly to allow sufficient time for the outbound approval process. The application procedures for outbound mobility can be found at: https://intl.upm.edu.my/mobility/outbound-8409
• Applications without i-PUTRA approval will not be eligible for reimbursement claim.

Rate for Financial Assistance

The maximum amount that can be approved for financial assistance depends on the country and the duration of the programme, as follows:

Note: Claims can only be made upon completion of the programme.

Reimbursement Claim

1. Reimbursement claim must be submitted within one (1) months after the completion of the programme by completing the Reimbursement Claim Form.
2. The completed form must be submitted to SGS together with all relevant receipts and the programme report.

Other Requirements

1. For slides presentation, it must be prepared using the UPM standard PowerPoint template (which can be downloaded here), be well-organised and in English, and include a statement of appreciation to the UPM for the support provided.
2. Students are required to submit a report after the completion of the programme. The report should include:

• Brief overview of the objectives and activities of the programme;
• Impact of the programme on students’ research;
• How the programme enhanced students’ learning experience; and
• Future collaboration plans with the host institution (if any).

3. Students who have received this financial assistance are required to include an acknowledgment statement to Universiti Putra Malaysia in the ‘Acknowledgement’ section of their thesis, as follows:

"The author would like to express their sincere gratitude to Universiti Putra Malaysia for the financial assistance and support provided under the International Research Attachment funding scheme"

For further inquiries, please contact Institutional Relations Unit, SGS at +03-9769 4203 / 4216 or email sgs_intl.programme@upm.edu.my

Updated:: 21/07/2026 [aslamiah]