Financial Assistance to Attend International Presentation

 REQUIREMENTS BEFORE THE PRESENTATION

1. The applicant must be a registered PhD student at UPM with "Continue" status and has not exceeded six (6) semesters of study at the time of application.
   
   

2. The applicant must not have previously received financial assistance under this scheme and must not be receiving any other outbound mobility financial assistance from UPM at the time of application.

3. The applicant receiving financial assistance from the organizer may be considered, subject to further evaluation by the selection committee.

4. The applicant must have registered for and successfully passed a 1-credit seminar course at their respective faculty/school/institute prior to submitting the application.

5. The presentation must be directly related to the applicant’s PhD research work.

6. International students may only apply if the programme is held outside their home country.

7. The applicant must be officially invited as an Oral Presenter by the organizer.

8. Only programmes organized by a registered association, university, research institute, academic organization, or government agency will be considered for financial support. It is the responsibility of the supervisor and faculty/institute to verify that the programme is not organized by a commercial entity.

9. The applicant must obtain official approval to go abroad from the Putra International Centre (i-PUTRA). The application procedures can be found here.

10. Application must be submitted to SGS prior to the programme.

1. Download and complete the PG/FAD/GS-48 form.
   
   
2. The completed form must be submitted to the Institutional Relations Unit, School of Graduate Studies at least 30 days before the presentation date together with the:
   
   (a) Invitation letter from the organizer.
   (b) A copy of presentation slides (refer guidelines of
        the slide preparation. Slides must be endorsed
        by the Supervisor).
   (c) Abstract of the research.
   (d) Programme brochure/poster.
   
   
3. Application received after the completion of the presentation would not be processed.
   
   

• The presentation slides must fulfil the followings:
  
  i. Have been reviewed and approved by the main
     supervisor or supervisory committee.
  ii. Must be using the UPM’s standard Power Point
      template which can be downloaded here
  iii. The slides must be well-organised and prepared in
       English.
  iv. The slides must include a statement of appreciation
      to the University for the support that has been
      provided.

 REQUIREMENTS AFTER THE PRESENTATION

• The maximum amount could be approved for financial assistance would be depending on the country of the host institution as follows:
  
  

How to Make a Reimbursement Claim?

1. The claim must be made not later than 2 months after the completion of the presentation by completing the Reimbursement Claim Form.
   
   
2. The form must be submitted to the Institutional Relations and Financial Aid Unit, School of Graduate Studies together with the:
   
   i. Original receipts / proof of payment
   ii. A report of attended programme (Refer guidelines
       of the report).
   
   
3. The following items are permitted for reimbursement:
   
   i. Food
   ii. Accommodation
   iii. Air travel based on economy class tickets and
       provision of boarding pass (Malaysian Airlines or
       Air Asia is preferred).
   iv. Land travel based on provision of bus or railway
       tickets. Receipts must be provided for taxi fares.
   v. Others (visa, travel insurance, medical treatment
       for minor ailments).
   
   

Guidelines of the Report of Attended Programme

• A report of the attended programme must be submitted to the School of Graduate Studies, UPM. The report must include the following:

  i. Briefly explain your goals for attending the
     programme.
  ii. Illustrate how your presentation fits into the overall
      schedule/programme.
  iii. Briefly explain how the programme enhances your
      experience as a postgraduate student.
  iv. Briefly describe any initiatives / efforts made for
      future collaboration at the programme.
  
  

Other Requirements

Students who have received this financial assistance are required to include an acknowledgment statement to Universiti Putra Malaysia in the ‘Acknowledgement’ section of their thesis, as follows:

"The author would like to express their sincere gratitude to Universiti Putra Malaysia for the financial assistance and support provided under the International Presentation funding scheme"