Financial Assistance To Attend International Presentation | SCHOOL OF GRADUATE STUDIES
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Financial Assistance to Attend International Presentation

UPM provides financial assistance for Graduate students who wish to attend international presentation abroad. The financial assistance is to encourage quality research, mobility and networking among UPM postgraduate students at the international level. Detailed information are as follows:



 REQUIREMENTS BEFORE THE PRESENTATION
  Applicant Requirements
  1. The applicant must be a registered PhD student at UPM with "Continue" status and has not exceeded six (6) semesters of study at the time of application.

  2. The applicant must not have previously received financial assistance under this scheme and must not be receiving any other outbound mobility financial assistance from UPM at the time of application.

  3. The applicant receiving financial assistance from the organizer may be considered, subject to further evaluation by the selection committee.

  4. The applicant must have registered for and successfully passed a 1-credit seminar course at their respective faculty/school/institute prior to submitting the application.

  5. The presentation must be directly related to the applicant’s PhD research work.

  6. International students may only apply if the programme is held outside their home country.

  7. The applicant must be officially invited as an Oral Presenter by the organizer.

  8. Only programmes organized by a registered association, university, research institute, academic organization, or government agency will be considered for financial support. It is the responsibility of the supervisor and faculty/institute to verify that the programme is not organized by a commercial entity.

  9. The applicant must obtain official approval to go abroad from the Putra International Centre (i-PUTRA). The application procedures can be found here.

  10. Application must be submitted to SGS prior to the programme.

How to Apply?
  1. Download and complete the PG/FAD/GS-48 form.

  2. The completed form must be submitted to the Institutional Relations Unit, School of Graduate Studies at least 30 days before the presentation date together with the:

    (a) Invitation letter from the organizer.
    (b) A copy of presentation slides (refer guidelines of
         the slide preparation. Slides must be endorsed
         by the Supervisor).
    (c) Abstract of the research.
    (d) Programme brochure/poster.

  3. Application received after the completion of the presentation would not be processed.

Guidelines of the Slides Preparation
  • The presentation slides must fulfil the followings:

    i. Have been reviewed and approved by the main
       supervisor or supervisory committee.
    ii. Must be using the UPM’s standard Power Point
        template which can be downloaded here
    iii. The slides must be well-organised and prepared in
         English.
    iv. The slides must include a statement of appreciation
        to the University for the support that has been
        provided.

 REQUIREMENTS AFTER THE PRESENTATION
Rate for Financial
Assistance
  • The maximum amount could be approved for financial assistance would be depending on the country of the host institution as follows:

 Country
Maximum Rate (RM)
 Southeast Asia (except Singapore and Brunei)
1,000.00
Asia (including Singapore and Brunei)
1,500.00
Other countries
 2,000.0

Note:

  • Claimable after the completion of the program
  • The rates stated above are also subject to the funding provided by the organizer.

How to Make a Reimbursement Claim?

  1. The claim must be made not later than 2 months after the completion of the presentation by completing the Reimbursement Claim Form.

  2. The form must be submitted to the Institutional Relations and Financial Aid Unit, School of Graduate Studies together with the:

    i. Original receipts / proof of payment
    ii. A report of attended programme (Refer guidelines
        of the report).

  3. The following items are permitted for reimbursement:

    i. Food
    ii. Accommodation
    iii. Air travel based on economy class tickets and
        provision of boarding pass (Malaysian Airlines or
        Air Asia is preferred).
    iv. Land travel based on provision of bus or railway
        tickets. Receipts must be provided for taxi fares.
    v. Others (visa, travel insurance, medical treatment
        for minor ailments).

Guidelines of the Report of Attended Programme

  • A report of the attended programme must be submitted to the School of Graduate Studies, UPM. The report must include the following:

    i. Briefly explain your goals for attending the
       programme.
    ii. Illustrate how your presentation fits into the overall
        schedule/programme.
    iii. Briefly explain how the programme enhances your
        experience as a postgraduate student.
    iv. Briefly describe any initiatives / efforts made for
        future collaboration at the programme.

Other Requirements

Students who have received this financial assistance are required to include an acknowledgment statement to Universiti Putra Malaysia in the ‘Acknowledgement’ section of their thesis, as follows:

"The author would like to express their sincere gratitude to Universiti Putra Malaysia for the financial assistance and support provided under the International Presentation funding scheme"

Summary of Process
 
    1. Download and complete the application
        form
 

  1. Submit the form together with the supporting documents to SGS (at least 30 days before the presentation date.
 

  1. Approval process by the Selection Committee
 

  1. Announcement of result to all applicants
   
 If  approved;
   

 

  1. SGS will issue an offer letter and students may attend the presentation. 
   
Programme complete
   
  1. Start the reimbursement claim process. The form must have attached the report of attended programme. This process must be done not later than two months after the completion of presentation.
 

  1. Submit all the documents to SGS.
 

 

For further inquiries, please contact Institutional Relations and Financial Aid Unit, School of Graduate Studies, UPM at +03-9769 4203 / 4216 or email sgs_financialaid@upm.edu.my

Updated:: 26/06/2025 [aslamiah]

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SCHOOL OF GRADUATE STUDIES
Universiti Putra Malaysia
43400 UPM Serdang
Selangor Darul Ehsan
03-9769 4225
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