UPM provides financial assistance for Graduate students who wish to attend international presentation abroad. The financial assistance is to encourage quality research, mobility and networking among UPM postgraduate students at the international level. Detailed information are as follows:
REQUIREMENTS BEFORE THE PRESENTATION
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Applicant Requirements |
- The applicant must be a registered PhD student at UPM with "Continue" status and has not exceeded six (6) semesters of study at the time of application.
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The applicant must not have previously received financial assistance under this scheme and must not be receiving any other outbound mobility financial assistance from UPM at the time of application.
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The applicant receiving financial assistance from the organizer may be considered, subject to further evaluation by the selection committee.
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The applicant must have registered for and successfully passed a 1-credit seminar course at their respective faculty/school/institute prior to submitting the application.
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The presentation must be directly related to the applicant’s PhD research work.
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International students may only apply if the programme is held outside their home country.
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The applicant must be officially invited as an Oral Presenter by the organizer.
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Only programmes organized by a registered association, university, research institute, academic organization, or government agency will be considered for financial support. It is the responsibility of the supervisor and faculty/institute to verify that the programme is not organized by a commercial entity.
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The applicant must obtain official approval to go abroad from the Putra International Centre (i-PUTRA). The application procedures can be found here.
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Application must be submitted to SGS prior to the programme.
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How to Apply? |
- Download and complete the PG/FAD/GS-48 form.
- The completed form must be submitted to the Institutional Relations Unit, School of Graduate Studies at least 30 days before the presentation date together with the:
(a) Invitation letter from the organizer. (b) A copy of presentation slides (refer guidelines of the slide preparation. Slides must be endorsed by the Supervisor). (c) Abstract of the research. (d) Programme brochure/poster.
- Application received after the completion of the presentation would not be processed.
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Guidelines of the Slides Preparation |
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REQUIREMENTS AFTER THE PRESENTATION
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Rate for Financial Assistance |
- The maximum amount could be approved for financial assistance would be depending on the country of the host institution as follows:
Country
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Maximum Rate (RM)
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Southeast Asia (except Singapore and Brunei)
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1,000.00
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Asia (including Singapore and Brunei)
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1,500.00
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Other countries
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2,000.0
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Note:
- Claimable after the completion of the program
- The rates stated above are also subject to the funding provided by the organizer.
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How to Make a Reimbursement Claim?
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- The claim must be made not later than 2 months after the completion of the presentation by completing the Reimbursement Claim Form.
- The form must be submitted to the Institutional Relations and Financial Aid Unit, School of Graduate Studies together with the:
i. Original receipts / proof of payment ii. A report of attended programme (Refer guidelines of the report).
- The following items are permitted for reimbursement:
i. Food ii. Accommodation iii. Air travel based on economy class tickets and provision of boarding pass (Malaysian Airlines or Air Asia is preferred). iv. Land travel based on provision of bus or railway tickets. Receipts must be provided for taxi fares. v. Others (visa, travel insurance, medical treatment for minor ailments).
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Guidelines of the Report of Attended Programme
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Other Requirements
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Students who have received this financial assistance are required to include an acknowledgment statement to Universiti Putra Malaysia in the ‘Acknowledgement’ section of their thesis, as follows:
"The author would like to express their sincere gratitude to Universiti Putra Malaysia for the financial assistance and support provided under the International Presentation funding scheme"
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Summary of Process |
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1. Download and complete the application form |
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- Submit the form together with the supporting documents to SGS (at least 30 days before the presentation date.
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- Approval process by the Selection Committee
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- Announcement of result to all applicants
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If approved; |
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- SGS will issue an offer letter and students may attend the presentation.
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Programme complete |
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- Start the reimbursement claim process. The form must have attached the report of attended programme. This process must be done not later than two months after the completion of presentation.
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- Submit all the documents to SGS.
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For further inquiries, please contact Institutional Relations and Financial Aid Unit, School of Graduate Studies, UPM at +03-9769 4203 / 4216 or email sgs_financialaid@upm.edu.my
Updated:: 26/06/2025 [aslamiah]
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