Financial Assistance To Attend International Presentation | SCHOOL OF GRADUATE STUDIES

Financial Assistance to Attend International Presentation

UPM provides financial assistance for graduate students who wish to attend international presentation. The financial assistance is to encourage quality research, mobility and networking among UPM postgraduate students at the international level. Detailed information on the financial assistance are as follows:

  Applicant Criteria
  • Applicant must be a registered PhD student with good academic standing (study status is “Continue”) during application.

  • Applicant has never received financial assistance under this scheme and must not receive any other financial assistance from UPM during application.

  • Priority is given to applicant who has not exceeded 6 semesters of study.

  • Applicant must have attended the Putra Sarjana presentation skills seminar organised by the School of Graduate Studies, UPM; or has registered and passed a 1-credit seminar course at the faculty/institute prior to the application.

  • Applicant must be invited as an Oral Presenter.

  • The presentation must be related to the applicant's PhD research work.

  • International applicant is only allowed to apply if the programme is organized outside their home country.

  • Only attendance to a programme organized by a
    registered association / university / research institute / academic organization / government agency will be considered for financial support. Supervisor and faculty/institute are responsible to check and ensure
    that the programme is not organized by a commercial organizer.

Application Procedures
  • Download and complete the BR05/GS-46 form.

  • The completed form must be submitted to the Institutional Relations Unit, School of Graduate Studies at least 40 days before the presentation date together with the following documents:

    (a) Invitation letter from the organizer.
    (b) A copy of presentation slides (refer guidelines of
         the slide preparation).
    (c) Abstract of the research.
    (d) Programme brochure/poster.

  • Application received after the completion of the presentation will not be processed.

  • Permohonan yang diterima setelah selesai pembentangan tidak akan diproses.

Guidelines of the Slides Preparation
  • The presentation slides must fulfil the followings:

    i. Have been reviewed and approved by the main
       supervisor or supervisory committee.

    ii. Must use the UPM’s standard Power Point template
        which can be downloaded here.

    iii. The slides must be well-organised and prepared in

    iv. The slides must include a statement of appreciation
        to the University for the support that has been

Selection and Evaluation of the Presentation

  • All applications will be evaluated by the University Selection Committee. A conditional offer will be given to the successful applicant and he/she is required to do a ‘pre-presentation’ in front of the Presentation Evaluation Panel.

  • The conditional offer may be withdrawn if the panel is not satisfied or if the applicant fails to present. An official offer letter will only be issued if the panel is satisfied with the presentation.

Rate for Financial
  • The amount of financial assistance will be approved based on the country of the host institution as follows:

    Kadar Maksimum (RM)
     Southeast Asia (except Singapore and Brunei)
    Asia (including Singapore and Brunei)
    Other countries

    NOTA : Claimable after the completion of attachment

Reimbursement Claim Procedures

  • The claim must be made not later than 2 months after the completion of the presentation by completing the Reimbursement Claim Form.

  • The form must be submitted to the Institutional Relations Unit, School of Graduate Studies together with the following documents:

    i. Original receipts / proof of payment.
    ii. A report of attended programme (Refer guidelines
        of the report).

  • The following items are permitted for reimbursement:

    i. Food
    ii. Accommodation
    iii. Air travel based on economy class tickets and
        provision of boarding pass (Malaysian Airlines or
        Air Asia is preferred).
    iv. Land travel based on provision of bus or railway
        tickets. Receipts must be provided for taxi fares.
    v. Others (visa, travel insurance, medical treatment
        for minor ailments).

Guidelines of the Report of Attended Programme

  • A report of the attended programme must be submitted to the School of Graduate Studies (SGS), UPM. The report must include the following:

    i. Briefly explain your goals for attending the

    ii. Illustrate how your presentation fits into the overall

    iii. Briefly explain how the programme enhances your
        experience as a postgraduate student.

    iv. Briefly describe any initiatives / efforts made for
        future collaboration at the programme.

Summary of Process
    1. Download and complete the application

  1. Submit the form together with the 4 items as mentioned above to SGS (at least 40 days before the presentation date.

  1. Approval process by the Selection Committee

  1. Announcement of result to all applicants
 If provisionally approved;


  1. Students need to do a ‘pre-presentation’
 If approved;
  1. SGS will issue an offer letter and students may attend the presentation.
Programme complete


  1. Start the reimbursement claim process. The form must have attached the report of attended programme. This process must be done not later than two months after the completion of presentation.

  1. Submit all the documents to SGS.


For further inquiries, please contact Institutional Relations Unit, School of Graduate Studies, UPM at +03-9769 4203 / 4216 or email

Updated:: 14/06/2021 [aslamiah]


Universiti Putra Malaysia
43400 UPM Serdang
Selangor Darul Ehsan
03-9769 4225
03-9769 4232