Financial Assistance To Undertake Research Attachment Abroad | SCHOOL OF GRADUATE STUDIES
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Financial Assistance to Undertake Research Attachment Abroad

UPM provides financial assistance for Local Graduate students who wish to undertake research attachment abroad. Detailed information are as follows:



 REQUIREMENTS BEFORE THE ATTACHMENT
  Applicant Criteria
  • Applicant must be a Malaysian.

  • Applicant must be a registered Master or PhD (by research) student with good academic standing (study status is “Continue”) during application.

  • Applicant has never received financial assistance under this scheme and must not receive any other financial assistance from UPM during application.

  • Applicant who will be receiving financial assistance from the host institution may be considered, subject to the assessment by the committee.

  • The length of research attachment should be between 1-3 months. Justification must be provided if the duration is more than 3 months.

  • The research to be carried out during the attachment must be related to applicant’s Master / PhD research.

  • Applicant must have received an official invitation letter from the host institution.

  • Applicant must have received an approval to undertake research attachment abroad from UPM International Office (i-PUTRA). Application procedures are available here.
 Application Procedures
  • The form must be completed and endorsed by the Academic Advisor / Chairman of the Supervisory Committee and Dean of Faculty / Director of Institute.

  • The completed form must be submitted to the Institutional Relations Unit, School of Graduate Studies at least 30 days before the attachment date, together with an invitation letter from the host institution and an approval letter/proof of approval to undertake research attachment abroad from i-PUTRA.

  • Application received after the completion of research attachment will not be processed.
 REQUIREMENTS AFTER THE ATTACHMENT
Rate for Financial
Assistance
  • The amount of financial assistance will be approved based on the country of the host institution as follows:

 Negara
Kadar Maksimum (RM)
 Asia Tenggara (Kecuali Singapura and Brunei)
3,000.00
Asia (Termasuk Singapura dan Brunei)
4,000.00
Lain-lain negara
 5,000.0


NOTE : Claimable after the completion of attachment 

‘Experience Sharing
Session’
  • Student must conduct an ‘Experience Sharing Session’ to the supervisory committee/other students/ faculty members and obtain their feedback at the end of the session.
Submission of Research Attachment Report
  • Student is required to submit a research attachment report after the completion of research attachment.
    The report should include:

    i.  Overview of the objectives and activities conducted/
        participated during research attachment. Photos of
        the activities must be attached in the report.

    ii.  Impact / significance of the research attachment to
         the Master / PhD research.

    iii.  Contribution of the research attachment towards
         enriching the experience as a postgraduate student.

    iv. Plans for future collaboration with the host 
        institution that may involve the supervisor or
        faculty (if any).

    v.  Feedback of the audience from the ‘Experience
         Sharing Session’.
Reimbursement Claim Procedures
  • The claim must be made not later than 2 months after the completion of research attachment by completing the Reimbursement Claim Form.

  • The form must be submitted to the Institutional Relations Unit, School of Graduate Studies (SGS) together with the following documents:

    i.  Evidence of the implementation of an ‘Experience
        Sharing Session’

    ii.  Original receipts

    iii.  Research Attachment Report
Summary of Process
  1. Download and complete the application form
 

  1. Submit the form together with an invitation letter from the host institution to SGS (at least 30 days before the attachment date)
 

     3. Approval process by SGS

 

  1. Announcement of result to all applicants
   
 If approved;
   
 
  1. SGS will issue an offer letter for financial aid to undertake research attachment
   
 Programme complete;
   

 

  1. Organize an ‘Experience Sharing Session’ and prepare a research attachment report
 

  1. Start the reimbursement claim process. The form must be attached with the original receipts, evidence of the implementation of ‘Experience Sharing Session’ and research attachment report. This process must be done not later than two months after the completion of attachment
 

    8. Submit all the documents to SGS

 

For further inquiries, please contact Institutional Relations Unit, School of Graduate Studies, UPM at +03-9769 4203 / 4216 or email sgs_intl.programme@upm.edu.my

Updated:: 20/09/2021 [aslamiah]

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SCHOOL OF GRADUATE STUDIES
Universiti Putra Malaysia
43400 UPM Serdang
Selangor Darul Ehsan
03-9769 4225
03-9769 4232
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